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Get Involved > Internships & Apprenticeships

Internships & Apprenticeships

QUALIFICATIONS

Each department has different qualifications. Please carefully review below all the jobs available before selecting the position you feel best suits you. All Internships and Apprenticeships are unpaid, but have great benefits!  We also have a variety of internship and apprenticeship opportunities available in our contract departments (to be posted in the Summer).

All internship applicants are required to provide proof of their internship requirements for school.

What is the difference between an internship vs. an apprenticeship?

  • An internship is any official or formal program that provides practical experience in an occupation or profession.  It is done in exchange for school credit (usually as a graduation requirement) from an accredited college or university.
  • Apprentices volunteer their time for the festival in exchange for credentials and to gain creditable experience in an occupation or profession in the film industry. An apprentice could be a student, recent graduate, or someone looking to change career paths.

Both internships and apprenticeships consist of a regular weekly work schedule within a particular AFF department and are designed to expand participants professional knowledge and experience. Apprenticeships, unlike internships, are not for official school credit.

For questions about the internship and apprenticeship programs, or for more information on specific departments, please call 512-478-4795 or email info@austinfilmfestival.com.

Download 2014 Application

How to apply

  1. Fill out an application (see link above).
  2. Attach a copy of your resume. Please submit all documents in PDF Format.
  3. Mail,  fax or deliver to:
    Austin Film Festival
    ATTN: Internship/Apprenticeship: *Job Title you wish to apply for*
    1801 Salina Street, Austin, TX 78702
    FAX: 512-478-6205

Applications will also be considered if sent by email. The subject line should read Internship/Apprenticeship: *job title you wish to apply for*

For example – Internship: Marketing Intern

Please feel free to put more then one job in the job title space.

Internship and Apprenticeship Opportunities

DEVELOPMENT

Job Description: Assistant to the Development Director. A typical day will include negotiating festival promotion for food trade with local restaurants, digging up any info you can on a potential sponsorship target, writing a marketing proposal for a local business, with time in there somewhere for vetting venues for one of our late night festival parties and updating our sponsorship database. Job Requirements: People skills and time management skills are a must. Intern must be comfortable on the phone and a creative writer. Marketing/Sales Background preferred, but not required. Contact: Director of Development, Allison Frady

YOUNG FILMMAKERS PROGRAM

Job Description: Assistant to the Director of Young Filmmakers Program. Research (and contact) schools and various organizations through which we can increase public awareness of the YFP. Research various organizations through which we can get money/sponsorship for the YFP. Brainstorming and putting into practice ways to expand YFP (screenings, increasing publicity for competitions, etc.) Mailings for YFP and Membership. Brainstorming ways to expand membership. Job Requirements: Intern must be friendly, outgoing, patient, organized, and have an interest in working with kids!

OFFICE MANAGEMENT

Job Description: The Office Manager organizes and maintains the Austin Film Festival Office. The Office Manager’s interns will be involved in Event Planning and Project Coordination as well as maintaining the day to day activities of the office. Job duties entail: Assisting the Office Manager in answering the phones, creating and maintaining databases, creating and responding to email. Some other tasks included are assisting with film screenings around Austin, completing out-of-office errands, and getting price quotes for different projects to be completed. Job Requirements: Must demonstrate friendliness and have good communication skills. Organizational skills and multi-tasking is a must! Exemplary phone etiquette required. Contact: Samantha Levine, Office Manager

OPERATIONS INTERN

Job Description: The Operations Manager plans, assists, organizes and maintains all major Austin Film Festival projects and timelines. Duties include project coordination, creating deadline and priorities checklists, calendars and assisting in the implementation of daily tasks. Works closely with the Executive Assistant and Director in project planning.

Job Requirements: Must demonstrate exemplary communication, organization, and note-taking skills. Must possess the ability to multi-task with self-management characteristics. Proficiency in Microsoft Office is preferred, but not required.

Contact: Sonia Onescu, Operations Manager

MARKETING & PR

Job Description: Responsibilities include, but are not limited to assisting the Director of Marketing with research, grassroots efforts and internet marketing strategies.  This includes working with social media, flyer design, event promotion, etc.  Researching, compiling, and updating media lists, tracking media hits and archiving. During the Festival: Assisting with the Press Room, flyer distribution, red carpets, social media, and more.

Skills Needed:

  • Timeliness, reliability and responsibility are key
  • Professional demeanor
  • Proficient in Microsoft Office
  • Ability to work under pressure and with deadlines
  • Highly organized
  • Ability to think outside of the box
  • Comfortable on the phone
  • Creative Writing
  • Adobe Suite knowledge a plus, but not required

To apply: send resume and completed application form to Director of Marketing, Celina Guerrero – celina@austinfilmfestival.com

FILM DEPARTMENT

Job Description: The Film Department at Austin Film Festival is in charge of programming films for the festival, processing and handling entries in the film competition, checking films in and out to screeners, and helping to market AFF to students, filmmakers. We also collaborate with the Marketing Department to market screenings to the public for both year-round-programming events and screenings during the festival.   Interns will be required to work a regular schedule within business hours (Monday to Friday 10 am to 6 pm).  A prospective intern should be comfortable with computers, especially Word and Excel, efficient, punctual, outgoing, and good with people. There will be a variety of tasks which change weekly including helping with mail-outs, maintaining databases, coordinating and marketing advance screenings, and researching filmmakers and film websites.

Job Requirements: We are looking for a self-starter and a problem-solver who is interested in film and wants to work with a nationally-renown film festival at the ground level.  You will be watching film, thinking about film and interacting with filmmakers.  … Also you will be doing data entry.  And running errands.  But it will all be in the name of film.

Contact: Our Film Department at – programming@austinfilmfestival.com

CONFERENCE

The Conference Department celebrates screenwriters’ contributions to film and television. Held during the first four days of the Festival, the Conference features panels and workshops that cover all aspects of the art, craft and business of screenwriting from the masters themselves – leading Hollywood writers, directors, producers, agents, managers and production company executives. Interns will assist the Creative Director in coordinating these numerous panels, including extensive research on incoming guests, potential speakers and topics, trends in the industry and ultimately playing a large role in the overall event preparation, management, and logistical organization.

Job Requirements: People skills are a must. You must be able to juggle multiple projects, complete thorough tasks in short periods of time, and organize projects with a focus on prioritization and meticulousness. It is preferred that you have an interest in film and film-related events. Interns that take part in the execution of the Conference leading up to and throughout the Festival are expected to act as hosts for incoming speakers and registrants alike, manage high-stress/high-volume situations with ease, and oversee a team of volunteers to ensure as smooth of an event as possible.  Ideal candidates should have an equal interest in both event production and the film industry; a knowledge of screenwriters and independent film is preferred.

Please note: This department is full for the Fall Semester, we are only taking applications for the Spring Semester.

Contact: Conference Director, Erin Hallagan – erin@austinfilmfestival.com

EXECUTIVE DEPARTMENT

Job Description: Assists the Executive Director and the Executive Assistant with daily tasks. Duties include running errands, performing administrative tasks, marketing, and some PR work. Opportunity provided to gain event planning experience and learn the logistics of producing an annual film festival. 

Job Requirements: Seeking motivated individual with self-management characteristics and excellent organizational skills. Must possess ability to multi-task and have good communication skills. Experience in PR is preferred, but not required.

Contact: Executive Director Assistant, Linzy Beltran – linzy@austinfilmfestival.com

SCREENPLAY & TELEPLAY

Job Description: As a Screenplay Competition Director Intern you would help in the process of logging screenplays, developing databases, maintaining filing, and recruiting production companies for judging.

Job Requirements: Skills must include: good people skills, attention to detail, and a willingness to work. A sense of humor is also a definite must.

Please note: This department is full for the Fall Semester, we are only taking applications for the Spring Semester.

To apply, contact: Screenplay and Teleplay Competition Director, Matt Dy – matt@austinfilmfestival.com

OUTREACH DEPARTMENT

Job Duties:

  • The Austin Film Festival Outreach Coordination Internship Program allows interns to develop important skills applicable in a variety of fields. .
  • Students shadow management , as well as take on aspects of projects deemed appropriate by the departmental head.
  • Variety of tasks include, but not limited to, ,vendor and partnership reach out, venue management, event logistics and planning, membership integration into events.

General Knowledge, Skill and Ability:

  •  Requires bright and energetic applicants pursuing a career in a hospitality field or non-profit
  • Requires good communication skills to relate to staff, volunteers, festival guests and community partners.
  • Requires the ability to give attention to detail.
  • Own laptop provided preferred . Own transportation preferred.
  • Must be able to intern from 15-20 hours a week. (class credit requires 20 hours)

To apply, contact Outreach Coordinator Michelle Randolph Faires – michelle@austinfilmfestival.com

PRODUCTION MANAGER INTERN

Reports to: Production Manager
Dates: ASAP – November 7th, 2014

Hours: Hours will vary between 12-15hrs/week during the weeks leading up to and following the Festival. During the Festival (Thursday, October 23 – Thursday, October 30), most days will begin with the AFF morning staff meeting (7am) and conclude an hour after the last screening ends.

Position Description: The Production Intern will support the Production Manager and sometimes the Theater Operations Coordinator in managing and coordinating all film venue logistics and presentation in order to create a positive festival experience for filmmakers and audiences during the 21st annual Austin Film Festival. The position requires knowledge of film as a digital media, how to transfer it, as well as a general understanding of exhibition standards. The Production Intern will assist the Production Manager prior to the Festival in organizing all incoming media, updating tracking spreadsheets, and assisting with Quality Checks of selected films. Attention to detail and organizational skills, and ability to operate calmly under high pressure a must. During the festival the Production Intern will travel with PM to various venues to assist with troubleshooting, theater management, and anything else needed to make each screening a success.

Key Duties:
-QCing exhibition files
-Checking playlists
-Traveling with PM during Festival
-Attending Projectionist, Theater Manager and Filmmaker Liaison training
-Conducting tech checks with Filmmakers during Festival

Knowledge:
- Film codec, transferring digital data
- General idea of Digital Projection systems
- Final Cut Pro 7 and Premiere Pro knowledge preferred
- HDMI and other audio/visual input and outputs
- Comfortable working with PCs and MS Office applications, especially Excel spreadsheets

PRODUCTION INTERN POSITIONS:
Assistant Production Manager (1-2): Assists PM with Filmmaker Registration by managing the Filmmaker Registration Binder and other tracking documents. Intern will be responsible for tracking incoming data from Filmmaker Packets, Badge Registration forms, and additional Filmmaker ticket and badge purchases. Intern will also be working registration table during the first few days of the Festival.
Production Operations (2-3): Assists with handling incoming filmmaker materials including exhibition files (on hard drives), screeners, trailers & stills and other materials. Intern will test all incoming screeners and maintain organization of all materials received. All hard drives will need to be virus scanned, uploaded to computers, spot checked and prepared for QCers. Intern will also assist with computer setup, software installs, and projection logistics. Creating playlists for Festival, and attend tech checks and venue walk-throughs to have full understanding of tech operations during Festival.

 

REGISTRATION INTERN

Job Description: Assistant to the Registration Director before and during the festival. A typical day would include packet stuffing, badge printing, auditing, and sizing photos. Interns will assist with the organization of registration packets and will need to be skilled in the alphabet.

During the Festival: Interns will assist the Registration Director with managing registration as well as updating the Registration Director of any changes/daily issues that may occur.

Skills Needed:

Proficiency in Microsoft Suite, especially Excel experience with FileMaker and Photoshop is preferred or at least some experience with any type of relational database.

 

MUST be proficient at alphabetizing.

Friendly and courteous.

Works well under pressure.

Dependable and responsible.

Ability to follow instructions.

Detail oriented.

THEATER OPERATIONS INTERN

POSITION: Theater Operations Manager Intern

DEPARTMENT: Film Department

HIRE DATES: ASAP – Friday, November 8

REPORTS DIRECTLY TO: Theater Operations Coordinator

WORKS WITH: Film Department Staff

COMPENSATION: Film Badge dependent upon hours worked

POSITIONS AVAILABLE: 2

 

MISSION/ENVIRONMENT:

The Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who us the language of film and television to tell a story.

While working for this critically recognized organization, applicants are expected to be able to work efficiently and professional in a fast paced, team-oriented production environment. In such and environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

POSITION DESCRIPTION:
The Theater Operations Intern will support the Theater Operations Coordinator in managing and coordinating all film venue logistics, organizing all venue materials, and preparing Front of House requirements in order to create a positive festival experience for filmmakers and audiences during the 21st annual Austin Film Festival. In addition to pre-festival preparation, this intern will travel with the Coordinator throughout the duration of the festival and act as an assistant during the event for troubleshooting, theater management, and any day of operations functions needed to make the festival a success.

HOURS:
Hours will vary between 12-15hrs per week leading up to and following the Festival. (We can discuss what hours work with applicant’s schedule, but a set schedule is preferred.)

During the Festival (Thursday, October 24 – Thursday, October 31), most days will begin with the AFF morning staff meeting and conclude an hour after the last screening ends.

REQUIREMENTS:

Excellent time management

Ability to communicate effectively in a straightforward manner and accept direction

Responds to phone calls, texts, and emails promptly and professionally

Comfortable working with PCs and Microsoft Office applications, especially Microsoft Word and Excel

Knowledge of performance, theater, and or film venues (especially front of house)

Excellent interpersonal skills

Strong problem-solving skills

Ability to handle stressful situations and act professionally at all times

Great writing and editing skills in regards to grammar, spelling, and vocabulary

Must be able to lift 25 lbs.
TO APPLY:

Please send Cover Letter, Resume, and References to:

 

Victoria Costantino

Theater Operations Coordinator

theateroperations@austinfilmfestival.com

 

VOLUNTEER COORDINATOR INTERN

Job Description: Assist the Volunteer Coordinators with managing, organizing and preparing materials and information for the festival. Responsibilities may include: drafting emails, creating documents, and doing inventory as well as attending volunteer orientations. During the festival (October 23-30) interns will assist coordinators by making sure venue needs are met. They will also act as an extension of the coordinators.

Qualifications:

Strong alphabetizing and organizational skills, phone and in-person people skills is imperative, ability to provide exemplary customer service, attention to detail and precision in your work. Must be proficient in Microsoft Office programs. Must have flexible schedule during the weeks of the festival (October 23-31).

TRANSPORTATION INTERN

Job Description: The Transportation Coordinator acts as the sole scheduler for all Festival vehicles. As the Transportation intern, you would assist the Transportation Coordinator in managing local transportation needs for the Festival based on guest travel accommodations, Conference needs, Audio/Visual needs, Festival Set-up and Break-down. Leading up to the festival, the Transportation Intern will work with the Transportation Coordinator to collect necessary documents from volunteer drivers, help answer emails, put together volunteer driver packets and attend at least one Volunteer Orientation. During the days of the festival, the Transportation Intern will help assist with the almost 24-hr schedule at the AFF Tech Center downtown, providing back up for the on-going needs of the volunteer drivers per the Transportation Coordinator specific instructions. The Transportation team works closely with the Travel Coordinator and the Volunteer Coordinator team.

 

Qualifications: Strong alphabetizing and organizational skills, phone and in-person people skills is imperative, ability to provide exemplary customer service, attention to detail and precision in your work. Must be proficient in Microsoft Office programs, specifically Excel. Must have flexible schedule during the weeks of the festival (October 23-30).