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Volunteer


Do you have a love for film and want to help a great organization? We are in need of volunteers to help us prepare for the 2014 Austin Film Festival & Conference, October 23 – 30. Each year, the enthusiasm, commitment and hard work of volunteers enable the Festival to pursue its mission of celebrating the writer at the heart of the process of filmmaking. As a volunteer, you will have the opportunity to learn about marketing, PR, development, and basic nonprofit management, all while working with a wonderful staff. Please feel free to give us a call at 512-478-4795 for more information or download a volunteer application form below. Have more time to spend? Check out the many internships the Austin Film Festival has to offer.

Volunteering with Austin Film Festival is a unique opportunity to work hard, gain valuable event management experience, earn community service hours, network and have fun while supporting the mission of a pioneering nonprofit organization dedicated to championing the work of aspiring and established filmmakers.

Apply Online

Volunteer hours can earn you the following:

  • Film Pass 15 hours
  • Lone Star Badge 30 hours
  • Weekend Badge 50 hours
  • Conference Badge 65 hours
  • Producers Badge 125 hours

Questions?


For more information, please contact the Volunteer Coordinator at volunteer@austinfilmfestival.com or 512-478-4795.

 

Volunteer Job Descriptions

Theater Manager

POSITION: Theater Manager

DEPARTMENT: Film Department

HIRE DATES: Sept. 22-Oct. 30

REPORTS DIRECTLY TO: Theater Operations Coordinator

WORKS WITH: Film Department Staff

COMPENSATION: Pass/Badge Dependent upon years

POSITIONS AVAILABLE: ~25

OVERALL JOB DESCRIPTION:
The Theater Manager is responsible for managing a team of AFF volunteers, executing all AFF line and Front of House policies in an orderly and timely manner, ensuring crowd control and a smooth screening.

  • DUTIES AND RESPONSIBILITIES:
    Manage a team of theater volunteers, delegating tasks to them and ensuring they conduct their tasks correctly
  • Ensure crowd control
  • Ensure screening remains on schedule by anticipating large crowds, handing out queue cards well in advance, communicating with staff on site, and keeping volunteers on task
  • Understand and adhere to all AFF line policies
  • Act as point person for moderator when they arrive, giving them all necessary script materials.
  • Guarantee all sponsorship materials are passed out or set up correctly at venue
  • Communicate any problems to Theater Operations Coordinator, Production Manager, or on site AFF staff
  • Attend 2 Theater Manager trainings with the Theater Operations Coordinator
  • Transport venue box and all necessary Front of House materials to Theater
  • Maintain and organize the venue box throughout the festival
  • Send advance emails to daily theater team, reminding them of their shift responsibilities, and giving them any necessary updates

HOURS:
Shifts will be scheduled in advance for the week of the festival. Prior to the week of the festival, two mandatory trainings and a walk-through of the assigned venue must be attended.

The dates are scheduled below:

  • 1st Training: Either Tuesday, Sept. 23rd at 6:30PM or Sunday, Sept. 28 at 2:00PM
  • Venue walk-throughs: TBD the week of Sept. 28th to Oct. 4th.
  • 2nd Training: Tuesday Oct. 7th at 6:30PM or Saturday Oct. 11th at 2:00PM
  • Festival Dates: Thursday, Oct. 23rd – Thursday, Oct. 30th

QUALIFICATIONS:
Experience in team leadership

Excellent time management
Extremely organized
Ability to communicate effectively to a team
Can accept straightforward direction and instruction
Outgoing and can confidently and clearly present information to an audience of 1,100 with no reservations
Responds to phone calls, texts, and emails promptly and professionally
Knowledge of performance, theater, and or film venues (especially front of house)
Excellent interpersonal skills
Strong analytical and problem-solving skills
Ability to handle stressful situations and act professionally at all times
Great writing and editing skills in regards to grammar, spelling, and vocabulary
Must be able to lift 25 lbs.
Consistently takes initiative
Is always punctual, preferably early

PREFERRED QUALIFICATIONS:
Prior film festival experience
Prior customer service experience

TO APPLY:

Please send Cover Letter, Resume, and References to:

 

Victoria Costantino

Theater Operations Coordinator

theateroperations@austinfilmfestival.com

Filmmaker Liaison

POSITION: Filmmaker Liaisons

DEPARTMENT: Film Department

HIRE DATES: Sept. 22-Oct. 30

REPORTS DIRECTLY TO: Theater Operations Coordinator

WORKS WITH: Film Department Staff

COMPENSATION: Pass/Badge type dependent upon years

POSITIONS AVAILABLE: ~30

OVERALL JOB DESCRIPTION:
A Filmmaker Liaison serves as the festival’s primary contact for a number of filmmakers and acts as their primary source for answers to FAQ’s during the festival. Liaisons are responsible for getting filmmakers through initial registration at the festival, arranging transportation to get filmmakers to their festival specific events, ensuring filmmakers appear at their screenings, tech checks and press events. The filmmaker Liaison, by nature, must possess the ability to keep cool under pressure and maintain a good attitude, while at times being firm, but respectful. The filmmaker Liaison must always remember that they are working for and representing the Austin Film Festival at all times. While it is your duty to ensure that the filmmakers are accommodated and happy, you must always follow and abide by AFF policies.

DUTIES AND RESPONSIBILITIES:

  • Ensure that filmmakers meet critical deadlines.
  • Assist filmmakers with completion of their filmmaker packets including:
    • Following up with filmmaker regarding submission of registration info & picture
    • Travel arrangements/lodging
    • Receipt of screening DVD
    • Festival prints/files are received [35mm film OR TAPE, or digital files to be processed by AFF for digital projection
    • All festival marketing/film guide info materials, etc.
  • Maintain a professional demeanor at all times, while reflecting a positive attitude and image of the AFF leading up the festival and during the festival itself.
  • Learn your filmmakers’ logistics. Gather information about where filmmakers are staying during festival, who will be coming to represent each film, when each filmmaker’s film screens (screen calendar), and when their respective press events are scheduled (press calendar).
  • Research your assigned filmmakers/films. Viewing assigned films is essential.
  • Ensure that your filmmaker completes initial registration. Assist in making sure the filmmakers get registered and receive necessary badges, passes, film tickets, and information to get them started at the festival. Also acquaint filmmaker with festival information packet, pocket guide and key contact list.
  • Confirm filmmaker lodging and contact information. Verify all lodging & contact information for each filmmaker is accurately on file with production management at the Tech Center.
  • Review and confirm filmmaker schedule. Verify Filmmaker related screening schedule, panel attendance, and press events.
  • Assist in the completion of post-festival film returns. Coordinate with Tech Center Film Coordinator & Filmmaker on Film Return.

HOURS:
Shifts will be scheduled in advance for the week of the festival. Prior to the week of the festival, two mandatory trainings and a walk-through of the assigned venue must be attended.

During the festival dates, you must be completely available to filmmaker by phone between 9:00 AM and 12:00 midnight (depending upon individual film/press schedule).

The dates are scheduled below:

  • 1st Training: Either Tuesday, Sept. 23rd at 6:30PM or Saturday, Sept. 27 at 2:00PM
  • Venue walk-throughs: TBD the week of Sept. 28th to Oct. 4th.
  • 2nd Training: Tuesday Oct. 7th at 6:30PM or Saturday Oct. 11th at 2:00PM
  • Festival Dates: Thursday, Oct. 23rd – Thursday, Oct. 30th

QUALIFICATIONS:
Excellent interpersonal skills
Can manage time effectively with a schedule/planner
Ability to communicate effectively and professionally
Can remain personable and professional even with “famous” individuals and filmmakers of status; does not get “star struck”
Can accept straightforward direction and instruction
Responds to phone calls, texts, and emails promptly and professionally
Ability to handle stressful situations and act professionally at all times
Consistently takes initiative
Is always punctual, preferably early

Multi-Lingual skills are a plus & a thorough knowledge of Austin streets, resources, and key locations is essential.

PREFERRED QUALIFICATIONS:
Prior film festival experience
Prior customer service experience

TO APPLY:

Please send Cover Letter, Resume, and References to:

Victoria Costantino

Theater Operations Coordinator

theateroperations@austinfilmfestival.com

Digital Projectionist

POSITION: Digital Projectionist

DEPARTMENT: Film Department

HIRE DATES: Must be available for three 2hr training sessions in September (TBA), QC at least 6 hours of films along with a commitment to at least 4 shifts of projection and have FULL AVAILABILITY during the week of October 23rd through October 30th, 2014.

REPORTS DIRECTLY TO: Production Manager

COMPENSATION: Pass/Badge type dependent upon years

OVERALL JOB DESCRIPTION: The projectionist would be responsible for the successful presentation of films throughout the week of the Festival. Additional duties include quality checking films and conducting technical checks.

DUTIES AND RESPONSIBILITIES:
- Projecting digital film files to their utmost quality and monitoring the entire presentation from start to finish, ensuring said quality throughout the screening.
- Conducting pre-screening technical checks with filmmakers to ensure outstanding picture and audio quality.
- Attending equipment tests and installs at AFF venues.
- Quality checking films at the AFF office in the weeks leading up to the Festival.
- Communicating with the Festival Production Manager throughout the Festival and providing quality communication and professional service to our Festival filmmakers.

QUALIFICATIONS:
- Must have some experience with digital projection.
- Strong technical knowledge.
- Working knowledge of digital formats.
- Working knowledge of standard film aspect ratios.
- Excellent communication skills.
- Excellent interpersonal skills.
- Patience and ability to remain calm under pressure.

 

TO APPLY:
Send your resume, along with references and a cover letter, to:
Austin Film Festival
c/o Production Manager
1801 Salina street
Austin, TX, 78701
Or email your resume, along with references and a cover letter, to productionmanager@austinfilmfestival.com.
** All submissions must include references and a cover letter**